The buddy-punching problem
Buddy punching means one person clocking in for another. It is easy when attendance is a name on a list or a tap on a phone, and it quietly costs companies hours of paid time every month. Remote work makes it harder to spot, because nobody sees who is really there.
Adding evidence to each clock-in makes it much harder to fake and fairer for everyone who is honest.
How face-verified attendance works
- On first login, each person takes a selfie. It goes to HR as their official photo, and a numeric face signature is created for matching.
- When they clock in, the app records the time, a photo and the GPS position their device reports at that moment.
- If your company uses the desktop app, an occasional camera frame is compared with the face signature to confirm the right person is present, then discarded.
- Managers are alerted if someone clocked in is repeatedly not detected, using a threshold you set.
Shifts, lateness and overtime done properly
- Create shifts with start and end times, breaks, working days and a grace period before someone counts as late.
- Set time zones per person, so teams in different places are measured against their own day.
- Add public holidays, including a one-click list of Kenyan fixed-date holidays, so no one is marked absent on a holiday.
- Approved leave is recognised automatically, and only unexplained non-attendance counts as absence.
- Overtime is calculated from the shift, after breaks, and work on days off is flagged separately.
Reports your payroll team can use
Every day for every person is classified as present, late, absent, on leave, holiday or worked on a day off. You can filter by date and person, then export the result to CSV for payroll. Managers see their team, and each staff member can view their own record.
Fair, transparent and privacy-aware
Attendance data about people is sensitive, and face data is biometric. JOBOHIVE includes a privacy page where staff can see exactly what is tracked, give or withdraw consent, download their data and make requests. Companies should also offer a reasonable alternative to anyone who cannot or prefers not to use face verification, and review results fairly because software can make mistakes.
Manual registers versus JOBOHIVE
- Paper or spreadsheet: easy to edit afterwards. JOBOHIVE: time-stamped records with photo and location, plus an audit trail.
- Paper or spreadsheet: someone adds up lateness by hand. JOBOHIVE: lateness, absence and overtime calculated for you.
- Paper or spreadsheet: nobody checks identity. JOBOHIVE: face-verified clock-in.
Frequently asked questions
How does face-verified attendance work?+
Each person takes a selfie at first login, which creates a numeric face signature. At clock-in the app records the time, a photo and the location, and, where the desktop app is used, periodically compares a camera frame with the signature to confirm identity. The comparison frames are discarded.
Can staff clock in from their phone?+
Yes. Clock-in works in a mobile browser as long as the person allows the camera and location permissions.
What if someone cannot use face verification?+
The employer is responsible for offering a reasonable alternative, for example a manager-approved attendance record. JOBOHIVE lets HR manage records and handle staff requests.
Does it work across different time zones?+
Yes. Each person can have their own time zone and shift, and the report measures lateness and overtime against their own day.
How are overtime and lateness calculated?+
Lateness counts once someone clocks in after the shift start plus your grace period. Overtime is the time worked beyond the scheduled hours after the break is taken off, and any work on a day off or holiday counts as overtime.
Is attendance data safe?+
Each company’s data is kept separate, access follows roles you control, logins can be protected with two-factor authentication, and photos use unguessable file names. See our Privacy Policy for the details.